Job Description & Responsibilities:
1.tMeeting and Appointment Coordination:
otSchedule and coordinate meetings and appointments for the maintenance team.
otEnsure timely reminders and follow-ups.
2.tSupervisor Coordination:
otFacilitate communication between the maintenance team and supervisors.
otProvide updates on ongoing projects and tasks.
3.tCommunication Management:
otAnswer and direct phone calls in a polite and friendly manner.
otHandle incoming and outgoing correspondence, including emails.
otServe as a liaison between internal departments and external clients.
4.tCorrespondence Handling:
otManage and prioritize incoming and outgoing mail and packages.
otDraft, proofread, and edit documents and communications.
5.tClient Interaction:
otAct as a point of contact for internal and external clients.
otAddress client inquiries and concerns promptly and professionally.
otMaintain a high level of customer service.
6.tRecord Maintenance:
otMaintain electronic and paper records, ensuring information is organized and easily accessible.
otImplement and manage filing systems for efficient record-keeping.
7.tData Management:
otEnsure data accuracy and integrity.
8.tPolicy and Procedure Updates:
otUpdate and maintain office policies and procedures.
otEnsure compliance with company standards and regulations.
otCommunicate changes to relevant parties.
9.tAMC Tracking:
otUpdate and create AMC (Annual Maintenance Contract) trackers.
otMonitor and track the status of AMC services.
otEnsure timely execution and completion of AMC tasks.
10.tService Tracking:
otMaintain detailed records of all service activities.
otTrack service schedules and ensure adherence to timelines.
11.tInvoice Cross-Referencing:
otCross-reference invoices for suppliers and contractors.
otResolve discrepancies in a timely manner.
12.tFile and Folder Organization:
otOrganize and maintain files and folders, both electronic and paper-based.
13.tAdministrative Support:
otProvide general administrative support to the facility management team.
otAssist in the preparation of presentations, reports, and other documents.
otManage office supplies and inventory.
Qualifications:
•tProficient in English; additional languages are an advantage.
•tStrong organizational and multitasking skills.
•tExcellent communication and interpersonal skills.
•tProficiency in Microsoft Office Suite (Word, Excel, Outlook).
•tPrevious experience in an administrative or similar role is preferred.
To Apply:
Please submit your resume and any supporting documents to +971563544775 with the subject line
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